Responsibilities Include:

The Executive Assistant will be a key member of the CC Lab team, acting as a shared assistant to the Executive Director and Senior Managing Director, as well as to one or two additional Managing Directors occasionally.

Duties and responsibilities of this position include:

1.     Executive Assistance (60%)

• Help manage senior executives’ calendars, scheduling internal and external meetings, drafting agendas, tracking follow ups, and ensuring notes are taken and filed

• Proofread documents and presentations, correct formatting, finalize onto company design templates, and share with required parties

• Oversee signing of documents, sharing signed documents with required parties, and filing for records

• Keep various records up to date in online databases and digital file storage

• Attending and sharing Agenda’s, notes, and action items with the leadership team before and after weekly meetings.

• Coordinate travel arrangements including flights, hotels, car travel, and other logistics for several trips throughout the year (and participate in travel as needed and able)

• Work with contracted IT company to help resolve any executive IT issues

2.     Event Support (20%)

• Help oversee logistics of board meetings, fundraising events, and team retreats from planning to execution (and participate in events day-of as needed and able)

• Research and book event venues, aid in organizing internal event planning, oversee RSVP lists, order food catering, and other coordination with attendees

3.     Office Administration / HR (20%)

• Maintain stock of office supplies, kitchen supplies, and office snacks

• Work with contracted IT company to help resolve any office A/V and printer issues

• Support hiring processes, help schedule recruiting interviews, and track candidate status

Desired Qualifications:

• Personable, helpful, and considerate

• Relevant work experience

• Strong organizational skills and highly-detail oriented

• Experience working with senior executives and confidential information

• Proactive, resourceful, with the ability to learn and work in a fast-paced environment

• Exceptional verbal and written communication skills, ability to edit and proof-read

• Experience with both PC and Mac computer environments (required)

• Experience and with Google Suite, Microsoft Suite, Adobe PDF (required)

• Experience with Slack, Airtable, AI Chat tools (preferred)

• Positive attitude and problem-solving outlook
  

Salary and Benefits:

The Carbon Containment Lab offers a competitive salary and benefits package, including:

• Salary of $60,000-$80,000 per year depending on experience (if full-time)

• Medical, Disability, and Life insurance (if full-time)

• Retirement Savings Plan including 4% employer match

• 16 days paid time off (if full-time), increases to 20 after two years

• 10 paid holidays